Instructions to Authors
The CANADIAN JOURNAL OF ARTHROPOD IDENTIFICATION is a web-based journal devoted to the publication of works that contribute significantly to the recognition and documentation of Canada's arthropod fauna. We encourage the submission of digital keys and associated products that facilitate the identification of arthropod groups that include Canadian species. The CANADIAN JOURNAL OF ARTHROPOD IDENTIFICATION is fully reviewed to ensure uniformly high standards. Manuscripts will be evaluated by a minimum of two reviewers who will assess the significance and quality of the work, its suitability for publication, and who will recommend revisions to the manuscript. Reviewers will be selected by the appropriate member of the editorial board. The journal is a publication of the Entomological Society of Canada, and the Biological Survey of Canada. Each published page will carry a distinctive standard identifier for the e-journal, including title. The running head will include the journal name, publication number, original publication date, and dates of revisions. Significant revisions will require editorial approval and re-posting with a modified running head (see comments below under “Updates and Errata”).
Contributions must review the taxonomy and identification of one or more groups of arthropods, and will normally provide new information on the occurrence and distribution of focal taxa for the region covered. Each contribution is expected to include novel and fully illustrated identification guides to at least one taxon for a significant habitat, ecozone or geopolitical region. Contributions must at least touch upon the Canadian fauna, but need not be restricted to Canada, and we welcome more inclusive submissions covering areas including all or part of Canada (such as the Great Lakes region, eastern North America, the entire continent, or the World) or habitats of significance to Canada (such as North American spruce forests or the Great Lakes). Contributions may be at any taxonomic level.
Criteria for publication
Contributions to the journal must include useful tools for arthropod identification, must be original, and must not have been offered for prior or simultaneous publication elsewhere. Updates, regionalizations and newly illustrated guides based on older printed works are welcome, especially if they include significant new distributional or taxonomic data. Most papers will include dichotomous keys, but alternative key formats are encouraged to supplement or replace traditional dichotomous keys. We strongly encourage authors to include links to regional databases, maps, and related products, and we insist that all submissions include high-quality illustrations and/or photographs (see "other instructions to authors" below for some technical recommendations regarding format, image size, etc.). Authors are urged to deposit voucher specimens in recognized institutions, and to specify the location of such vouchers. All genus- and species-level taxa should include scientific authorities when first used in the abstract and in the body of the paper (but not in the title). When using common names for insects, the official Entomological Society of Canada list (http://www.esc-sec.ca/commonnames.html) should be followed if a common name for the species is listed there. All submissions must include a checklist of taxa included in the manuscript.
We encourage the inclusion of new distributional data, new taxonomic characters, new insights into morphology, new biological information and other data relevant to understanding regional arthropod diversity. New combinations, synonyms, and homonyms are welcome if properly substantiated. Descriptions of new taxa are welcome; CJAI is fully compliant with the ICZN Code requirements for digital publication of new names. Manuscripts, new names, and new combinations are registered by the editorial staff prior to publication with ZooBank and provided with ZooBank Life Science Identifiers (LSID), and PDFs of all volumes are archived in Biotaxa to ensure works are accessible.
Copyright for all illustrations and photographs will normally remain with the author. If someone other than the author holds copyright to the illustrations or photographs it is the author's responsibility to ensure that they are used with appropriate permission and appropriately credited.
File formats and technical guidelines
We wish to avoid extensive technical editing and substantial modifications to files, so contributions must be web-ready as submitted for publication unless special arrangements are made with the technical editor. Editorial policies other than those outlined here, including recommendations for citing references, follow those posted for The Canadian Entomologist (http://www.esc-sec.ca/journal.html).
Photographs should be high quality JPEGs of between one and three MB per image; line drawings should be converted to JPEG or GIF formats. All captions and labels must be embedded in the figures or plates. A cover image should be included with each submission, for use as an icon for the main page and an illustration for the abstract page.
Contributions must be submitted electronically, via email, ftp, website posting, or cloud storage services such as Dropbox. Submissions should be sent to the editor-in-chief, and include a short letter explaining how the manuscript contributes to the field.
Allowable formats for submission to the CANADIAN JOURNAL OF ARTHROPOD IDENTIFICATION:
Authors will be provided with both web-based and PDF galley proofs of their papers prior to final publication. Authors will be given a deadline (typically 2 weeks, but which may be longer depending on manuscript length) to check for and make minor corrections to the versions. If major changes or corrections are made to either the web-based or PDF version of the manuscript at this stage, the editorial staff reserves the right to invoice authors for additional technical editing (see Page Charges/Subscription Costs).
Developing Dichotomous Keys in PowerPoint
Microsoft PowerPoint allows for simple creation of dichotomous or multi-access identification keys using many of the same tools for creating presentations. The following are guidelines for creating dichotomous keys and taxon pages for publication in CJAI using PowerPoint:
2. When submitting your manuscript, please submit one PowerPoint file (that includes all keys and taxon pages, fully hyperlinked) and one Word file (that includes sections other than keys and taxon pages: title, author affiliations, abstract, introduction, materials & methods, discussion, checklist, acknowledgments, references, etc). Do not embed figures, photos or illustrations in the Word document, instead sending each as separate, independent files clearly labeled with figure numbers or names that indicate where in the manuscript they should appear. Include all tables, table captions, and figure captions in the Word document.
3. We strongly encourage the format outlined above, as it makes it simple to lay out a key while preserving a uniform look and feel for the journal. We will, however, accept reviews and keys using other models. If you are interested in submitting a manuscript using a different format or different software, please contact the Editor (Stephen Marshall – email@example.com or Technical Editor (Morgan Jackson - firstname.lastname@example.org) to discuss the options.
Editorial committee and review process
The Editorial committee includes an editor-in-chief and an editorial board made up of regional editors (with differing taxonomic expertise). The editor or associate editor (member of the editorial board) will seek reviewers.
Updates and errata
One of the advantages of web publication is the capacity for future updates, additions and corrections, but it is important to maintain the integrity of a dated “as published” version of each paper. Updates additions and corrections will therefore be dealt with in the following ways:
Page charges/subscription costs
The CANADIAN JOURNAL OF ARTHROPOD IDENTIFICATION is open access, with no subscription charges and no mandatory page charges for web-ready submissions. Support for the journal is being provided in part by the Biological Survey of Canada. Therefore, contributors and supporters are encouraged (but certainly not required) to make donations to the BSC (tax receipts will be issued to individuals; invoices or tax receipts can be sent out on request. For further details about the BSC please see (http://www.biologicalsurvey.ca). We reserve the right to bill for significant technical editing costs incurred due to failure to follow the guidelines in the Instructions to Authors, or for significant post-proof editing.
Editor in chief: S.A. Marshall School of Environmental Sciences, University of Guelph, Guelph, ON, Canada N1G 2W1 email@example.com
Editorial board, CANADIAN JOURNAL OF ARTHROPOD IDENTIFICATION: S.A. Marshall, Guelph (editor);